COMMISSIONERS’ PROCEEDINGS, MONDAY, NOVEMBER 3, 2008 AT 7:00 P.M.

A G E N D A

INVOCATION:
FLAG SALUTE: Commissioner Tom Mike Johnson

Commission to consider and approve or disapprove the minutes of the October 15th meeting.

1. J L Gibbons, Hunter & Gibbons, to present the Audit Report for FY 07-08. Commission to approve or disapprove the audit report as given.

2. Commission to consider and approve or disapprove the Final Budget FY 08-09 for General Fund.

3. Commission to consider and approve or disapprove Ordinance No. 1105: An Ordinance of the City of Elk City, Oklahoma annexing a 108.07 acre tract of property in the South Half of the Northwest Quarter and that part of the North Half of the Southwest Quarter of Section 25, Township 11 North, Range 21 WIM, Beckham County, Oklahoma; Classifying the zoning thereof; Classifying the ward thereof; emergency ordinance.

Commission to consider and approve or disapprove Ordinance No. 1105 an emergency ordinance.

4. Commission to consider and approve or disapprove the Elk City Identity Theft Prevention Policy dated November 3, 2008.

5. Commission to consider and approve or disapprove Resolution 2008-5: A Resolution of the City of Elk City adopting the Elk City Identity Theft Prevention Policy dated November 3, 2008.

6. Commission to consider and approve or disapprove a Lease Agreement between City of Elk City and David Miller d/b/a Elk City’s I-40 Speedway for the race track facilities.

7. Commission to consider and approve or disapprove Mayor Mullican’s appointments and reappointments to the following Boards:

Elk City Park Board Elk City Museum Board
Tyler Harrison, term Nov 08-2013 Wanda Hall, term Nov 08-2013

Elk City Housing Authority Board Elk City Civic Center Board
Kenneth Hart, term Nov 08-2011 Gene Cobb, term Nov 08-2011
Sandy Werner, term Nov 08-2011 Kathy Bell, term Nov 08-2011

Elk City Library Board
Cheryl Firth, term Nov 08-2011
Pat Henry, term Nov 08-2011
Muriel Gore, term Nov 08-2011

8. Commission to consider and approve or disapprove Purchase Orders FY 08-09 & recurring invoices for November 3, 2008.

9. City Manager’s Report:

(1) Report on patching of asphalt and concrete on alleys and streets
(2) Report on hospital construction
(3) Report on landfill construction

10. City Treasurer’s Report:

(1) Commission to consider and approve or disapprove City Treasurer Monthly report.

11. Motion to adjourn the meeting.

COMMISSIONERS’ PROCEEDINGS, WEDNESDAY, OCTOBER 15, 2008 AT 2:00 P.M.

A G E N D A

INVOCATION:
FLAG SALUTE: Commissioner Bruce Byerly

Commission to consider and approve or disapprove the minutes of the October 6th meeting.

1. Commission to consider and approve or disapprove Purchase Orders FY 08-09 & recurring invoices for October 15, 2008.

2. City Manager’s Report:

(1) Report on patching of asphalt and concrete on alleys and streets
(2) Report on hospital construction
(3) Report on landfill construction

3. City Treasurer’s Report:

(1) Report on sales tax and use tax collection

4. Motion to adjourn the meeting.

COMMISSIONERS’ PROCEEDINGS, MONDAY, OCTOBER 6, 2008 AT 7:00 P.M.

A G E N D A

Public Hearing for Rezoning as Advertised:

Petitioner: J D Basler Revocable Trust
Address: 205 Inovest
Legal Description: A tract of land being part of Lot 2, Block 2, South Country Park I, a subdivision to the City of Elk City, Beckham County, Oklahoma, more particularly described as follows: Commencing at the Northwest corner of said Lot 2; thence S 89̊14'37" E a distance of 25.35 feet; thence S 7̊36'06" E and along the East right-of-way of State Highway No. 6 a distance of 373.82 feet to the point of beginning; thence S 88̊05'22" E a distance of 154.86 feet; thence N 0̊45'23" E a distance of 373.00 feet to a point on the North line of said Lot 2; thence S 89̊14'37" E and along said North line a distance of 375.47 feet; thence S 0̊45'23" W a distance of 368.69 feet; thence S 88̊02'34" W a distance of 527.40 feet to a point on the East right-of-way of State Highway No. 6; thence N 7̊36'06" W and along said right-of-way a distance of 24.03 feet to the point of beginning, containing 3.32 acres more or less.
Proposed rezoning: C-2, Highway Commercial and Commercial Recreation
to R-3, Multi-Family Residential District
Public Participation
Planning and Zoning discussion
Public hearing closed.

INVOCATION:
FLAG SALUTE: Commissioner Roy Burson

Commission to consider and approve or disapprove the minutes of the September 16th meeting.

1. Commission to consider and approve or disapprove Ordinance No. 1104: An Ordinance changing the zoning classification of a tract situated in Lot 2, Block 2, South Country Park I, Elk City, Oklahoma from a C-2, Highway Commercial and Commercial Recreation District to R-3, Multi-Family Residential District; emergency ordinance.

Commission to consider and approve or disapprove Ordinance No. 1004 an emergency ordinance.

2. Commission to discuss and approve or disapprove the appointment of an oversight committee to develop, implement and comply with the Identity Theft Prevention Program (ITPP) in accordance with the requirements of the Fair and Accurate Credit Transaction Act. Oversight Committee members are:

Senior Administrator--Guy Hylton, City Manager
Program Compliance--Anita Archer, City Treasurer
Program Enforcement–Cheryl Sipes, City Clerk

3. Dr Bill Spurlock, Chairman of the Elk City Airport Board, to a give report on the Elk City Municipal Airport.

4. Commission to consider and approve or disapprove Purchase Orders FY 08-09 & recurring invoices for October 6, 2008.

5. City Manager’s Report:

(1) Report on patching of asphalt and concrete on alleys and streets
(2) Report on hospital construction
(3) Report on landfill

6. City Treasurer’s Report:

(1) Commission to consider and approve or disapprove City Treasurer Monthly report.

7. Motion to adjourn the meeting.